Job ID: 296139 Location: Augusta University Full/Part Time: Full Time Regular/Temporary:
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About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904
College/Department Information
The Medical College of Georgia (MCG) is one of the nation's largest medical schools by class size, with 304 students per class. The MCG educational experience is anchored by the main campus in Augusta, with regional clinical campuses for third- and fourth-year students across the state, and two four-year campuses located in Athens (in partnership with the University of Georgia) and in Savannah (in partnership with Georgia Southern University). MCG's expanding partnerships with physicians and hospitals across Georgia currently provide more than 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to approximately 575 residents and fellows in 50 different Accreditation Council for Graduate Medical Education-approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia's and America's children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative and reparative medicine, personalized medicine and genomics. Our physician faculty also share their expertise with physicians and patients at about 100 clinics and hospitals statewide.
Job Summary
This position will provide administrative support for grants. Key areas of responsibility will be a) grant correspondence with NIH and other agencies, MCG Grants and Contracts; b) grant budget and finances; c) space/facility management; and d) compliance review. This individual will participate in day-to-day operational issues and the long-term planning for the grants and projects.
Responsibilities
The responsibilities include, but are not limited to:
Grant Development and Submission Partner with PI(s) to prepare and submit competitive federal and non-federal grant applications (NIH, DOD, Rheumatology Research Foundation, etc.).
Develop and prepare R&R budgets and detailed budget justifications in compliance with sponsor and institutional guidelines.
Prepare all required supporting documentation and ensure full compliance with sponsor and institutional guidelines.
Coordinate submission of proposals through Grants.gov, ProposalCentral, and other sponsor portals. Complete InfoEd routing and ensure timely institutional approvals.
Ensure full compliance with sponsor guidelines and institutional policies.
Maintain organized documentation for all submissions and related correspondence.
Sponsor & Routing Monitor funding opportunities and deadlines for R01, R21, K08, and other mechanisms.
Assist PI with Just-In-Time (JIT) documentation.
Prepare and coordinate RPPR submissions and required reports in collaboration with DSPA.
Track proposal status, award notifications, and compliance requirements.
Post Award: Financial & Budget Oversight Work collaboratively with the Business Manager to monitor grant funding, expenditures, and subcontracts.
Manage and monitor sponsored project budgets to ensure appropriate and timely expenditures.
Reconcile grant accounts and ensure accurate financial reporting.
Maintain accurate records of grant awards, funding allocations, and financial reports.
Assist with effort reporting and salary allocations as needed.
Compliance & Scope Management Partner closely with PI to ensure all expenditures and activities remain within the approved scope of the award.
Coordinate with DSPA on post-award requirements, including cost transfers and compliance documentation.
Complete cost transfers in accordance with sponsor and institutional guidelines.
Ensure audit readiness through accurate documentation and record retention.
Grant Support Order research supplies and equipment in accordance with award guidelines.
Submit invoices for payment and coordinate travel reimbursements as applicable.
Monitor subcontract activity and ensure proper invoicing and compliance documentation.
Approve ILAB requests.
Schedule meetings.
Coordinate travel as needed.
Publications & Endnote Assist faculty and fellows with publications (12 15 per year). Responsible for EndNote Applications.
Webpage Webpage management.
Other Other duties as assigned.
Required Qualifications
Bachelor's degree from an accredited college or university in business or related field with two years of experience in business, finance, accounting or other related field.
Preferred Qualifications
Preferred Experience Two years experience preparing and reviewing funding proposals.
Experience in a research area/department, accounting field, or sponsored program administration.
PeopleSoft Financials experience.
Knowledge, Skills, & Abilities
ABILITIES Ability to maintain confidentiality.
KNOWLEDGE Knowledge of A-21, NIH/AHA/JDRF guidelines, and AU P&Ps.
Proficient in Microsoft Office and other computer software/databases.
SKILLS Excellent interpersonal, written, and verbal communication skills.
Shift/Salary/Benefits
Shift: Days/M-F (work outside of normal business hours will likely be required of an employee in an exempt level position)
Pay Band: B9
Salary Range: $48,800/annually - $55,000/annually
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.
Recruitment Period: 3/16/26 - Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Credit Check
This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.
